Reporting Requirements

Currently funded programs are required to complete quarterly reports even if no services were performed during that quarter. These reports can be accessed below.

  • The Cities use four quarterly reporting periods. Reports are due by the 15th day of the month after the end of each quarter.

  • Quarter 1 runs from January through March
    Quarter 2 runs from April through June
    Quarter 3 runs from July through September
    Quarter 4 runs from October through December

  • A Reimbursement Request and Service Unit Report must be submitted every quarter even if no services were performed during that quarter.

  • The Annual Demographics Report and the Annual Program Outcomes Report must be submitted once annually on January 15 for the previous year. These are submitted along with the fourth quarter Reimbursement Request and Service Unit Repor

CITY SPECIFIC REQUIREMENTS: Many cities accept the Reimbursement Request template in their invoicing process and require no further invoicing action on your part. However, some cities have different requirements for the Reimbursement Request. Please contact the appropriate city staff for specific requirement if unsure.

Accessing and Submitting Reports

  1. Download the appropriate reporting form template (below) and complete, including digital signature. Each individual program must submit its own reports.
  2. Upload your report at
  3. Log in, and click the program you are reporting on.
  4. Click the  >  to Upload Quarterly Report.
  5. Click the +Add New Item button.
  6. Select the quarter you are uploading data for, then click the +Select a file button to upload your completed report.
  7. Click Save. Your report is saved, but not yet submitted.
  8. Click the program name in the breadcrumb trail, then click the green Submit button.
  9. If you have another program to report on, click on Homepage in the breadcrumb trail.

If corrections need to be made to reports after submission, contact

Report Forms

Quarterly Reimbursement Request and Service Unit Report
Annual Demographics Report
‚ÄčAnnual Program Outcomes Report