Special Event
Thank you for considering Redmond as the location for your event! We want to make this process as efficient and seamless for you as possible. Please read below to understand what we need from you to ensure that we make your event a great success!  

Fireworks show at City Hall

What is a Special Event?

A "special event" is defined as any activity including, but not limited to: a fair, festival, concert, demonstration, rally, performance, show, parade, run/walk/cycle, or other publicly attended activity, entertainment or celebration which is held in whole or in part upon publicly owned property, streets, sidewalks, trails, walkways or on other public rights-of-way, or if occurring on private property, will nevertheless affect, impact or interfere with the standard, ordinary and normal use of public property by the general public within the vicinity of such event and/or requires the use of city services. The Special Event Permit process enables the City of Redmond to schedule adequate services such as police escorts, traffic control, sanitation, electrical support or other needs required to ensure a safe and successful event.

How Much Does it Cost?

The $75.00 non-refundable application fee is due after submitting your permit application to the Parks & Recreation Department. The special event permit fees are based on the hours of use and expected attendance. Click to see the full Council approved fee schedule. Fees significantly increase if application is received less than 90 days prior to the event, so please submit early.

Depending on your event needs there may be additional costs charged by the City of Redmond, such as providing services to support the event. This would normally include services such as police escorts, traffic control, sanitation, electrical support, etc.

How Long Does it Take?

The City requires an application for a Special Event Permit to be submitted at least 90 days prior to the event. The application will be routed through eight City departments for approval. They may make approvals with a note, a condition to the approval, or a requirement to the approval. The permit coordinator will manage any communication needed for approvals with the applicant.

Steps To Completing Your Permit

To receive approval from the City of Redmond to hold your Special Event, you will need to submit a completed Special Event Application, accompanied by:
1. The $75.00 application fee, charged after the application is submitted and received by the City.
2. A detailed timeline listing sequence of events.
3. A site map and route map, as applicable. (Download City Hall Map templates)  
4. Request for road closures, traffic control, or Police support.
5. Emergency plan
6. Any related event brochures, posters, or mailings.
7. A signed Hold Harmless Agreement form.
8. A Certificate of Liability Insurance, $1,000,000 each occurrence, naming the City of Redmond as additional insured. (Click here to see example)
9. Send these materials to the City of Redmond via one of the following methods:

    Email: eventpermit@redmond.gov

    Mail to: ATTN: Special Events Administrative Assistant
    Redmond City Hall 15670 NE 85th Street
    P.O. Box 97010
    Redmond, WA 98073-9710

    Fax: (425) 556-2303

*These items are required to begin the permitting process, if applicable, additional items and full payment is due 30 days prior to the event at which time the final approved permit would be issued*

 You should be prepared to make arrangements for sanitation facilities, barricades, state licensed traffic control flaggers, first aid stations and proper notification to affected businesses and residents. There may be other permits required for certain events such as those including the serving of food or alcohol, vendors distributing or selling goods and/or other services, or those that will be using temporary structures such as canopies/tents. Also, fairs and carnivals will need to apply for a City business license and inspection of their equipment. This information is covered in greater detail in the Special Event Permit Application and City of Redmond Municipal Code (Special Events chapter 10.62)

What are the reasons for denying a Special Event Permit?
The permit will be denied if the event:
• Disrupts traffic beyond practical solutions
• Interferes with access to fire stations and/or fire hydrants
• Causes undue hardship to surrounding businesses or residents
• Requires the diversion of public employees such that service is denied to City residents
• The size and scope of the event are not suitable to the location requested and would create an unsafe environment or fail to conform to the requirements of law or established city policy
• If the applicant fails to provide complete and accurate information, sufficient notice, or to comply with the terms of the permit including the remittance of all fees, insurance, and agreements

What can I do if I feel that my permit has been unfairly denied?
You may appeal the denial to the Director of Parks, and if still dissatisfied, to the Redmond City Council.

Concert at Senior Center Plaza